Welcome to the control panel

The control panel is the POSfix web app — the place you run the whole business from, in a browser, with nothing to install and no updates to chase. The cash registers (Windows and Android) sell; the control panel keeps the books, issues the documents, calculates payroll and prepares the returns.

Accounting is its heart — full double entry, fitted to the law of the Republic of Moldova — but the panel also covers trade, stock, bank and cash, fixed assets, production, payroll, customer relations and cash-register administration.

Who it is for

Your role	What you do in the panel
Accountant	Post documents, produce the trial balance, prepare the VAT returns and the IRM report
Accountant with several clients	Switch between organizations instantly, each with its own chart of accounts and its own data
Entrepreneur / Director	Follow sales, purchases, payments and cash flow — without advanced accounting knowledge
Financial manager	Analyse the trial balance, the financial statements, costs by department and by project
HR specialist	Manage employees, timesheets, leave, payroll and the IRM report
Shop administrator	Set up the till products, the cashiers, the discounts and the VAT rates

What a typical working day looks like

1. In the morning — You import the bank statement. The panel recognises the partners on its own and proposes the type of each operation.
2. You process what came in — Supplier invoices, goods receipts, and the e-Invoices that arrived through SFS.
3. You issue documents — Sales documents, e-Invoices, payment orders.
4. You check — Open the trial balance and the account card to make sure everything adds up.
5. At month end — Payroll, depreciation, closing the accounting period, filing the IRM.

Every step writes the correct accounting entries on its own — you never type an entry by hand.

What the panel includes

Accounting

• Moldovan chart of accounts, already set up (654 accounts, per MF Order 119/2013)
• Journal with entries generated automatically from documents
• Accounting periods with monthly closing and locking
• Opening balances for migrating from another system
• Foreign-currency operations with the BNM rate fetched automatically and monthly revaluation

Trade and invoicing

• Partner register (suppliers, customers, contacts)
• Supplier invoices, goods receipts, sales documents
• Returns, debt offsets, contracts
• e-Factura integration — receiving and sending electronic invoices through SFS

Money (bank and cash)

• Bank accounts with IBAN and statement import
• Bank operations matched to invoices automatically
• Payment orders generated straight from invoices and payroll orders
• Cash desks, cash receipts and cash disbursements

Stock and production

• Product nomenclature with valuation methods (FIFO, weighted average)
• Warehouses, stock movements, physical inventory counts
• Production orders with specifications and cost calculation

Fixed assets

• Records of fixed assets and intangible assets
• Automatic monthly depreciation — straight-line, declining balance or units of production
• Asset inventory counts with automatic adjustment

Payroll and HR

• Employee cards with tax exemptions, IDNP, IBAN
• Monthly timesheets, leave requests, sick leave
• Salary calculation: gross → AOAM 9% → exemptions → income tax 12% → net (+ CAS 24% employer)
• Payroll orders with payment orders generated automatically
• The IRM report — generated automatically for the monthly filing

Reports

• Trial balance, drillable down to the account card
• Financial statements (balance sheet, profit and loss)
• Report builder — custom reports with aggregation and export
• Statistical reports and tax returns

The panel menu

The sidebar shows the same entries for every merchant; whatever is not in your contract appears greyed out, with a padlock.

Menu entry	What you do here
Home	The dashboard — financial indicators, fiscal deadlines, pending actions
Public profile	The company's public page on posfix.md
Merchant Center	The till products, the VAT rates, the cashiers, the discounts, the cash registers
Partners	Suppliers, customers, bank accounts, contracts
Nomenclature	The accounting nomenclature, the warehouses, the stock movements, the inventory counts
Sales	Sales documents, sales invoices, orders, returns, e-Factura
Purchases	Supplier invoices, goods receipts, incoming e-Invoices
Money	Bank accounts, statements, payment orders, cash desk and cash
Team	Employees, timesheets, leave, salary calculation, IRM
Accounting	Chart of accounts, general ledger, periods, fixed assets, opening balances
Reports	Trial balance, financial statements, custom reports, returns
Production	Production orders, specifications, production reports
Cargo	Transport orders, trips, vehicles, drivers, fleet documents
Agriculture	Land parcels, crops and agricultural operations
Construction	Cost estimates, work progress, construction objects
Zootechnia	Livestock, feeding, livestock production
HoReCa	Rooms, tables, table orders, waiters
CRM	Contacts, opportunities, commercial activities
Loyalty	Loyalty programs, cards, points
IoT	The sensors in cold rooms and the compliance reports
Fiscal Calendar	The organization's tax deadlines
Settings	Organization, currencies, classifiers, integrations, access rights, audit log
Help	This guide, right inside the app

The guide covers part of the panel for now

The sections below document accounting, trade, stock, bank and cash, fixed assets, payroll, production, reports and settings in detail. Merchant Center, HoReCa, CRM, Loyalty, Agriculture, Construction and Zootechnia are on the way.

First steps

If you are just starting out, follow these steps:

1. Create an account and an organization — takes under 5 minutes
2. Set up the first things — chart of accounts, periods, partners
3. Learn to move around the interface — sidebar, tabs, context menu

If you are migrating from another system, read Your first month of accounting — a day-by-day guide for the first 4 weeks.

If you want to understand the basics first, start with Double entry in plain words.

Moldovan legislation

POSfix follows the National Accounting Standards (SNC), the Fiscal Code of the Republic of Moldova, Government Decision 704/2019 (depreciation), the CNAS/CNAM rules and the SFS requirements for e-Factura. Rates and formulas are updated with every change in the law.